Church Inventory Day

Church Inventory Day

by Margaret Dunning, Diocesan Disaster Coordinator

From the Diocesan Disaster Coordinator: Inventory Day

Are you working on your church's disaster plan? An important part of any disaster plan is a complete inventory of your church property. An inventory list is an important tool to have readily available when filing insurance claims, or if your congregation is offering disaster response and services to those in need. What resources does your church have available in a time of need? A kitchen? Showers? Beds? What valuable items does your church possess that should be insured in case of a fire, flood, earthquake or other unexpected event? An inventory list offers your congregation instant access to information that can save lives, time and money. If your church inventory list still needs to be started, the task of creating one from scratch may seem overwhelming. Fear not! There is are simple solutions for taking the first steps.

Why not schedule an ‘Inventory Day’ on a Saturday morning? Invite each group in your congregation to send two or three members to inventory their area of the church: Altar Guild, Choir, Kitchen Committee, Office Volunteers, Ushers, Sunday school teachers, etc. Try to identify a group to inventory each space. Remember to take pictures or videos of vestments, altar hangings and other sacramental objects. Be sure to take pictures and capture descriptions of your stained glass windows, and other artistic pieces. While you are at it, you could publish a booklet with pictures, descriptions and donor information for each stained glass window. This is a helpful practice to have in place if there is ever damage to a stained glass window. And if there is damage, be sure to save all the pieces of the window (or other artistic items) so that a repair artist can duplicate the existing window as much as possible.

Creating an inventory list is a community effort for your church, and can be infused with fun. Consider planning a lunch to follow the inventory day, and invite participants to reveal all the hidden treasures that they may have discovered. Enjoy sharing memories that may be rekindled during the process. Preparing in this way can be a fun and rewarding community bonding activity. And identifying the treasures and resources that your church possesses is empowering, and could make a huge difference during a time of crisis or need. Imagine the impact that your congregation can have by purposefully creating your church's inventory list. Take the leap and start today!


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