Diocesan Convention 2020

Diocesan Convention

November 6 – 7, 2020

Registration is now open for Canonical & Physically Resident Clergy, Lay Delegates, and Alternates. 

Each congregation must properly complete a Certificate of Lay Delegates form. Once completed, the form must be properly authenticated by the appropriate congregational leadership using one of two options:

  • The Rector, Vicar or Priest in Charge print their name, sign and date the form.
  • The Junior or Senior Warden and the Clerk of the Vestry print their names, sign and date the form.

Convocations

Convocations are workshops that allow for pre-Convention discussions, centered around topics such as governance elections, budget, convention learning tracks, and more. Special this year, you will get an overview of the virtual convention experience. It is especially important that all clergy, delegates and alternates attend Convocation to become familiar with the nominees.

The 2020 Deanery Convocations were Saturday, Oct. 10 from 9:30am – 10:30am.

The following deaneries had follow-up Zoom calls after Convocation.

Capital | Russian River | Sierra | Wingfield

Certificate of Lay Delegates

Deadline:  Monday, August 3, 2020

Information: Each congregation must properly complete a Certificate of Lay Delegates form with all requested information. Once completed, the form must be properly authenticated by the appropriate congregational leadership using one of two options:

– Option one is to have the Rector, Vicar or Priest in Charge print their name, sign and date the form.
– Option two
is to have either the Junior or Senior Warden AND the Clerk print their names, sign and date the form. If your congregation chooses to use Option two, please circle either “Junior” or “Senior” to indicate which Warden is authenticating the form.

The completed and signed Certificate of Lay Delegates form must be returned to (mail, fax or email):

The Office of the Bishop
Attn: Convention
350 University Ave, Suite 280
Sacramento, California 95825
fax: 916-442-6927
email: convention@norcalepiscopal.org

Convention Registration

Learning Tracks

We’re excited to offer 4 learning tracks for convention this year!

Track 1: A Perfect Storm: Mental Health in the Collision of Pandemics
Presenters: Diocesan Partners in Ministries of Health

The goal of these workshops are to explore how the COVID-19 Pandemic and the Systemic Racial Injustice Pandemic impact on mental health and learn strategies and resources for supporting faith communities, families, local communities and ourselves. In addition, we will explore what congregations are already doing to address mental health challenges and provide new resources to expand those ministries. The workshop are for lay people and clergy; the information will be relevant to anyone concerned with pastoral care of those affected by the mental health challenges of these colliding pandemics.

Track 2: Becoming Beloved Community in the Diocese of Northern California
Presenters: Commission for Intercultural Ministries

The Episcopal Church’s Becoming Beloved Community frames a path for Episcopalians to address racial injustice and grow as a community of healers, justice-makers, and reconcilers who share a passion for the dream of God. Where are you and your church in this lifetime journey as you learn, pray and act and then turn again to find a new revelation or challenge? Discover how the Becoming Beloved Community Labyrinth relates to your Baptismal vows. Hear how churches are telling the truth, proclaiming the dream, and following the Way of Love towards repairing the injuries to ourselves and our world.

Track 3: Best Skills: Best Churches Nonprofit Management for Churches
Presenters: Arizona State University, Lodestar Center for Philanthropy & Nonprofit Innovation

This program, offered through the Nonprofit Management Institute at the Arizona State University’s Lodestar Center for Nonprofit Innovation and Philanthropy, is specially designed to meet the needs of communities of faith. This session will provide engaging, practice-oriented learning experiences that are focused on knowledge, skills, and techniques that can immediately be implemented in your faith-based organization. This program will provide you with an unparalleled opportunity to develop and enhance your leadership and management skills in order to best serve your faith community.

Track 4: Living into our Baptism: Ancient/Future Formation for Baptismal Living
Presenter: Rev. Bryon Hansen

We cannot force Spiritual growth and vitality, however we know that God desires abundant and growing life for his followers. So, we can expect God is working to bring such vitality to our communities, if we can but cooperate. The Catechumenal process is precisely such an open door; it welcomes the work of the Holy Spirit consciously into the lives of new and long-term members. They embrace baptismal living. Lives are changed, communities are transformed and neighborhoods are helped. The process is drawn from the ancient pattern of formation for those seeking baptism. We use it for those seeking Baptism, Confirmation or Reaffirmation. It is for any person who is returning to a relationship with God in Jesus Christ. Millennials love its ancient/future flavor and seniors rejoice to find God has purpose and relationship for them still.

PLEASE NOTE:

• If you are a voting member, the system will not allow you to register if we have not received your church’s 2020 Lay Delegate Form. Please ensure we receive the form as soon as possible to avoid delaying your registration.

• Attendees will have separate links to register based on your role in diocesan convention (e.g. Lay Delegate, Alternate, Visitor, etc).

• The only form of payment that will be accepted is a credit card. There will not be an option for invoices.

• Everyone must register with their own individual email address. Please do not register multiple people with the same email.

Canonical & Physically Resident Clergy – (includes priests and deacons). Clergy who are not canonically resident as well as physically resident must register as “Seat & Voice.

Seat & Voice  – This includes Canonically non-resident clergy licensed in this diocese, as well as others to whom Bishop Megan has offered seat & voice privileges.

Lay Delegates – A Lay Delegate is an individual whose name is listed on a church’s approved “Certificate of Lay Delegates” form. If you are unsure as to whether you are a Lay Delegate for this Convention, please check with your Priest or Senior Warden.

Alternates – An Alternate is an individual whose name is listed on a church’s approved “Certificate of Lay Delegates” form. If you are unsure as to whether you are an Alternate for this Convention, please check with your Priest or Senior Warden.

Senior Wardens – A Senior Warden is an individual who’s name is listed as such on a church’s approved “2020 Congregation Information Form.”

Treasurers – A Treasurer is an individual who’s name is listed as such on a church’s approved “2020 Congregation Information Form.”

Postulants/Candidates – This individual must currently be in the ordination process.

Clergy Spouses

Office of the Bishop Staff/Staff/Presenters

VisitorsIndividuals who are not any any of the above, please register here.

IMPORTANT DATES:

August 3 – Certificate of Lay Delegate Forms due
August TBD – Registration opens
September 11 – Nominations due
October 10 – Deanery Convocations
October – Second filing for Nominations (if needed) due
November 6-7 – Diocesan Convention

For questions, please visit the Convention FAQs.

FAQs

Registration will close on Monday, October 19, 2020.

No, the only methods of payment we will be accepting are credit cards.

Each registrant must register with their own personal email and can only purchase one ticket per order to ensure that we can contact every participant individually if we need to. (i.e. if you didn’t fill out a certain form or if we have a question for you, the Office of the Bishop can contact you and reach you directly.) This also ensures that you personally receive a confirmation email of your registration in your inbox and can immediately verify your registration if needed to.

No, completing and submitting the Certificate of Lay Delegates form is not the same as registration. Online registration is a separate process that needs to be completed to ensure Diocesan Convention attendance and meals are properly planned.

First, please double check that you’ve answered all required questions and have entered a valid form of payment. If you leave a field blank, your registration will not go through. If you do not see a confirmation page at the end, your registration did not go through. If you’re still having issues with registration, please email convention@norcalepiscopal.org.

Convocation is a meeting that happens by deanery before the Diocesan Convention. There you will learn about the nominees for diocesan governance offices and resolutions that will be voted on at convention. The diocesan budget as well as other important deanery business will also be presented. This is an important opportunity to discuss and ask questions about these issues before arriving at convention. Convocations are free and vary in time, place and lunch status according to deanery. You do not have to register; more information will be available closer to the date of Convocations.

You will receive a confirmation email. If you don’t receive an email within a few minutes of registering, please check your spam folder.

The agenda will be available at a later date.

As specified in Article V. Section 5 of the Constitution of The Episcopal Diocese of Northern California, each congregation is allowed to bring a specific number of lay delegates to Diocesan Convention. The number of lay delegates is determined by identifying in which congregational range the congregation belongs. This is determined by analyzing a number of factors, including: Sunday attendance, operating expenses, outreach, etc. Each congregational range is assigned a letter, A through G, which corresponds to a specific number of lay delegates. A list of congregations and which congregational range they belong to can be found in the Congregational Range Sheet for 2019.

2020 Congregational Range Sheet

Congregational Range  A B C D E F G
 Delegates Allowed 3 3 4 5 6 7 8*

*One additional Delegate is allowed for every 100 Congregational Points, in the previous year, above the Diocesan Standard.